Capture from Anywhere

Save what you read from the browser, forward mail in, answer your agent by replying, record a voice memo, and share from your iPhone — all into your inbox.

Your garden has more than one door

Quick Capture covers the moments you are already in CoachKeeper. Everything else — the article you are reading, the mail you got, the thought on a walk — has its own way in, set up once under Settings → Capture. What arrives lands in your inbox, untagged, waiting to be filed (the gardener suggests where).

Capture tokens

The browser extension and the iPhone Shortcut sign in with a capture token, not your password. In Settings → Capture → Capture tokens, name one per device (MacBook Safari) and Create token. Copy it right away — it is shown once.

A capture token can save into CoachKeeper and list your note titles (to pick where a highlight goes) — nothing else. Revoke it there when you lose the device.

Browser extension

CoachKeeper Capture saves what you read:

  • Save page — the page becomes a saved link with its article text, which you can read later in the Library’s reader and find with search.
  • Save selection — the selected passage becomes a highlight on that link, with your own line beside it.
  • Destination — your inbox (the default), or a note: an existing one or a new one.

Use the toolbar button, right-click a page or a selection, or the shortcuts Alt+Shift+K (open the panel), Alt+Shift+S (save this page) and Alt+Shift+H (save the selection as a highlight). On a Mac, Alt is Option.

The extension is not in the browser stores yet; you load it from the extension/ folder of the CoachKeeper source:

  1. Chrome, Edge, Brave, Arc — open chrome://extensions, turn on Developer mode, click Load unpacked and choose the extension folder.
  2. Safari — convert the same folder with Xcode (the folder’s README has the steps), run it once, then turn it on in Safari → Settings → Extensions.
  3. Open the extension’s settings, paste a capture token, keep the server address shown in Settings → Capture, and click Test connection.

The extension reads a page only when you save it. The article text is pulled out in your browser and sent only to your CoachKeeper server — no analytics, no third parties.

Email in

Settings → Capture → Email in gives you a private address. Forward a mail to it and it lands in your inbox as a note — the subject is the title, attachments become files — marked From email. No AI reads your mail on the way in.

  • Start the subject with agent: and the mail becomes a task in your agent’s queue instead.
  • Reply to a question in the morning email and your answer goes back to the agent.

Only your own addresses can write to it: mail from your account’s email is always accepted, and Who may write to it takes your other addresses, one per line. Mail from anyone else, mail that fails sender checks and sign-up verification mail are dropped, as is anything over 25 MB. Recent mail shows what came in and what was dropped, and why. If the address ever leaks, Reset address retires it at once.

Text that came by mail stays marked From email, and agents treat it as data, never as instructions.

Email in needs inbound mail set up on the server. If the section says it is not set up yet, the server’s operator has not turned it on; on a self-hosted CoachKeeper that is you.

Voice memos

The microphone in Quick Capture records a memo. Up to a minute, the words land in the capture box and become a task, an event or a note, exactly as if you had typed them (“make a todo to…” and “remind me to…” make a task). Longer memos are written out as a note, marked Voice memo. Speak in any language — it is detected, not taken from the app’s language. It works in Safari and Chrome, stops itself after ten minutes, and the transcription counts towards your monthly AI usage.

iPhone and iPad

Safari on iPhone cannot share into a web app, so a Shortcut does it. Settings → Capture → iPhone and iPad (Shortcuts) has the steps, with your own addresses filled in, and Download these steps to keep them:

  • Save text or a link as a note — a Shortcut in the Share sheet that sends what you share to CoachKeeper.
  • Save a voice memo as a note — a Shortcut that records audio and sends it; run it from the Home Screen or with Siri, and the memo is written out into your inbox.

Both use a capture token, so a lost phone is one Revoke away from harmless.

Next steps

  • Quick Capture — capture from inside the app
  • Library — saved links, the reader and the untagged inbox
  • Today — the morning email and your agent’s questions